How to use Superflow to Schedule Events on my Calendar

Everyone has to schedule frequent appointments, meetings, and deadlines as part of their routine. Most people do this by creating events on their calendars to keep track of these commitments; however, manually creating events on your calendar takes away precious time and effort.

Applications such as Microsoft Outlook and Google Calendar may provide some assistance with scheduling appointments, meetings, etc., but unfortunately, such applications do not provide the ability to automate the scheduling process, thereby adding unnecessary hassle to the user experience.

Superflow allows for the complete automation of the event creation process, as well as creating events simply by sending a direct Slack message to Superflow. Because this gets rid of one of the manual steps involved in creating an event.

In this article, we will discuss the creation of a Superflow-based tool to conveniently add events to your calendar using any text message received via Slack or another messaging application.

Difficulties Associated with Manual Scheduling

Whether you are connecting with your team via Slack or another similar app, you will encounter a number of event information. You must then copy and paste this information to your calendar, creating a hassle and taking up valuable time. Additionally, many times, it is quite easy to overlook or miss small details that could be very important and may create major problems later on. Therefore, there is a need for a solution to help create events and eliminate manual labor.

Reasons to Use Superflow

Superflow is a valuable tool to allow users to automate their own processes using artificial intelligence. Due to the unique interface and extensive support for advanced pipelines, Superflow provides an even wider variety of custom options for users to create a more personalized, yet simple-to-use experience.

Superflow setup

To use Superflow, we will discuss the integration of your Slack account with your calendar app through Superflow's drag-and-drop interface.

STEP 1: Sign Up on Superflow: Superflow is extremely easy to use. If you do not already have an account, then signup here. The first thing that you do when signing up is create your account. Once done, you will be able to access the drag-and-drop feature of Superflow, which does not require programming experience (user-friendly).

STEP 2: Connect to Slack and Calendar

- Connect Your Slack: Simply connect your Slack account to Superflow with your API credentials. This will give Superflow access to your messages and allow it to capture exactly what happened as soon as it occurs.

- Connect Your Calendar: Connect your calendar to Superflow using API calls just like you did with Slack. Now you can give Superflow access to add events on your calendar without having to do any of that manually.

Sets Up Workflow

Now it's time to get into the most important part, setting up Superflow's workflow. Superflow uses a pipeline feature that contains many different options for adding steps.

1. Create a Trigger from Slack Messages

You should begin by building a step in your pipeline that responds to certain messages sent to Slack. The intent of this step is for you to process the information provided in those messages.

For example, You can create a trigger to listen for specific keywords, "meeting" and "deadline". The trigger has the capability to identify both of these keywords and pull out the associated information from any messages received containing either of the two keyword combinations. For example, if you receive a message from one of your team members indicating their attendance at a meeting scheduled for 11am – the trigger would then recognize that there is an event scheduled for 11am, and would automatically pass this information onto the subsequent step of your workflow.

2. Process and format the Event Information

After obtaining the event information from Slack, it is important to process the data from Slack into an understandable format that is accepted by your calendar.

For example, a Slack message could indicate that a Team Meeting is taking place on the following day at 3PM and in Conference Room A. The trigger would then pull out the required pieces of information needed to create a calendar appointment for this meeting:

- Title of Event: Team Meeting

- Date of Event: Tomorrow

- Time of Event: 3 PM

- Place of Event: Conference Room A

3. Make an Appointment on Your Calendar

Once the event information has been properly processed and formatted, the next step is to put this information into your calendar. This is essentially where the magic occurs.

Once you’ve connected your Calendar to Superflow, it will format the data it receives and create an event for you. It will include information about the event, including the name, date, time and place.

You have the option to receive a reminder about the event prior to the date it takes place.

You may also have Superflow send you a confirmation email or an instant message via Slack once your event has been created.

4. Test and Optimize

You should conduct a test of your Superflow calendar integration prior to using it live. Make sure that the data you have entered is added to your calendar correctly, without errors.

When you know that it’s working correctly, you can move ahead and use the tool.

Result :

SuperFlow is a tool designed to automate your business processes. SuperFlow connects Slack with Google Calendar via a workflow automation tool called pipelines. You simply create and manage your pipeline and every time you add an event to Slack it will be reflected on your calendar.

The automated process eliminates the need for manual entry and reduces mistakes associated with adding events to calendars. The ability to quickly add events to your calendar saves you time that would otherwise be spent adding the events manually to your calendar.

Conclusion: 

Whether you use SuperFlow, Google Calendar or both together, the pipelines will help automate the scheduling and creation of events. With SuperFlow you can automate many aspects of scheduling and other business processes.

Use SuperFlow to automate all your scheduling and event creation so that you can spend more time on things that need your focus. It is easy to use SuperFlow; visit the SuperFlow website and create your easy to use pipelines to automate your business processes.